Consultancy

WE ARE LOOKING FOR A HUMAN RESOURCE RECRUITMENT FIRM

The ACB seeks to recruit for an Executive Director and therefore requires the services of a qualified and experienced recruitment firm.

 

Introduction and Background

Established by a resolution of African Health ministers in 2012, the African Constituencies Bureau for the Global Fund (ACB) was set up to be a platform for facilitating engagement, participation and consensus building among East and Southern Africa (ESA) and West and Central Africa (WCA) constituent countries in Global Fund policies and governance engagements. Also known as “The Bureau”, the organization is an operational hub and policy think tank of the WCA and ESA Global Fund constituencies, and begun its formal operations in March 2017. The purpose of the Bureau is to ensure effective engagement, representation and participation of the Africa constituencies in Global Fund processes as well as enhancing the capacity of the Africa constituencies to shape Global Fund policies and processes.

 

The ACB seeks to recruit for an Executive Director and therefore requires the services of a qualified and experienced recruitment firm.

 

Objectives

The general objective of this call is to identify an HR Recruitment Firm that has proven track record in placement of senior Directors for international or regional institutions in Africa in order to assist the ACB identify a new Executive Director in the most transparent, cost-effective and efficient manner.

Scope of Work

The HR Recruitment Firm will work closely with the ACB Board, a Task Force set up specifically to support this process and the ACB Secretariat, as appropriate. For the period of the contract, the HR Recruitment Firm will be responsible to provide services as outlined in this TOR.

The firm will carry out the following:

Ø  Comment on and agree with the Task Force on the Roadmap that has been developed for the recruitment of the Executive Director;

Ø  Approach suitable candidates from a variety of sources including but not limited to their database, LinkedIn, etc., to determine whether they may be interested in the position;

Ø  Developing job application forms for getting standardized information from applicants;

Ø  Undertake initial screening of applications received against the relevant job description for the positions;

Ø  Provide an expert analysis of the resumes received;

Ø  Working in liaison with the Task Force, prepare a shortlist of candidates for telephone or web-based application interview;

Ø  Together with the ACB board and Task Force, facilitate interviews of potential candidates. The selected firm shall also facilitate various selection support services of Computer Based Test, Group Discussion and Interview, as appropriate. They shall also provide logistics supports of communication, venue, desktops/laptops, and test Coordination as per the requirement of service to the ACB and the Task Force.

Ø  Develop a scoring scheme to be used during the interviews.

Ø  Provide a shortlist of interviewed candidates in order of preference following the interviews, detailing each candidate’s strengths and weaknesses, and why the preferred candidate has been selected;

Ø  Conduct reference checks of the successful candidate based on information provided by the candidates;

Ø  Together with the interviewing panel, identify the best candidate among the applicants; and

Ø  Provide detailed report to the ACB at the end of the selection process, including a detailed evaluation report on each candidate.

Methodology

The HR Recruitment Firm shall come up with a detailed, appropriate and acceptable methodology. The approach to be used to recruit the Executive Director includes advertising the vacancy notice[1] in suitable regional newspapers and other popular job-hunting websites, developing a standard, application form, receive applications from potential applicants, review and analyze resumes received, shortlist appropriate candidates and conduct telephone and/or on web-based platforms interviews and select the best candidate for the position.

The ACB will provide all the necessary information and guidance to the HR Recruitment Firm during the recruitment process.  

Reporting

Ø  The HR Recruitment Firm will share a detailed Inception Report that will detail how the work will be undertaken and the timelines thereof;

Ø  The selected HR Recruitment Firm will provide regular progress updates every two weeks to the ACB Board, the Task Force and the ACB Secretariat, through a person to be advised in due course, during the assignment period.

Ø  The HR Recruitment Firm will also provide a detailed report to the ACB upon completion of the selection process, including a detailed evaluation report on each candidate.

Required experience and expertise

To be selected, the HR Recruitment Firm should meet the following specifications:

Ø  At least 5 years of progressive professional experience in HR consulting field mainly in executive search and selection assignments, with the ability to attract candidates globally.

Ø  Have a proven track record of working with international development organizations and placement of the heads or senior management teams for such institutions in Africa.

Ø  Have an experienced team with a specified team leader for this assignment. The designated team leader/personnel should possess:

o   A minimum of 10 years’ experience in executive search, selection and HR related work;

o   An advanced degree in Human Resources Management, Business Management or related subject;

o   Extensive knowledge of local and international labour laws, acts, regulations and procedures;

o   Strong IT skills;

o   Strong interpersonal and communication skills;

o   Flexible, creative and detail-oriented and well-organized; and

o   Ability to maintain highest standards of confidentiality, professionalism and sound judgement.

General Terms and Conditions

·         During the entire period of the assignment, the HR Recruitment Firm and its personnel shall make themselves available for providing services to the ACB.

·         In providing services to the ACB, the HR Recruitment Firm and its personnel shall exhibit the highest professional standards and exercise due care, skill, and competence to ensure that the services provided is to the full satisfaction of the ACB, and in accordance with the ACB’s recruitment and selection policy.

·         The HR Recruitment Firm shall render the services in a proper and timely manner.

·         The HR Recruitment Firm shall always comply with the relevant local labor laws and policies of the ACB while providing services to the ACB.

·         All reports and documents prepared during the assignment will be treated as the property of the ACB.

·         Reports and documents or any part, thereof, cannot be sold, used and reproduced in any manner without the prior written approval of the ACB.

·         It is the responsibility of the HR Recruitment Firm to remit to the appropriate tax authorities a withholding Tax from the total consultancy fees in accordance with the laws of their respective country.

·         If a selected candidate leaves within three months of joining the ACB, there will be no fee for finding an appropriate replacement. The HR Recruitment Firm will make every effort to provide a suitable replacement.

Deliverables

The HR Recruitment Firm should prepare and submit:

·         An inception report, in MS word, one week after signing of the contract, detailing key activities, their timelines, responsible persons, etc.

·         The selected HR Recruitment Firm will provide regular progress updates every two weeks to the ACB Board, the Task Force and the ACB Secretariat, through a person to be advised in due course, during the assignment period.

·         A draft Final Report in MS word, regarding the selection process, including a detailed evaluation report that identifies the key strengths and weaknesses for each candidate. The report should clearly indicate the best candidate name and detail address.

·         Final report, in MS word, based on the feedback received from the draft report.

 

Time frame and proposal submission

Unless otherwise stated, the consultancy agreement will become effective upon signatures from both parties and will be valid until April 30.

Qualified HR Recruitment Firms should send/present their technical and financial proposals to the ACB in a sealed envelope (for hard copies) clearly marked “HR Firm Recruitment” by January 18 (before 5:00 PM East African Time) at the following address:

The Acting Executive Director,

The African Constituency Bureau,

UNDP Regional Service Center for Africa, 1st floor,

DRC Street,

Addis Ababa,

Ethiopia.

 

Email submissions should be addressed to: awel.mezgebe@africabureau.org . The email should have the subject “HR Firm Recruitment”. The technical and financial proposals should be in MS Word and MS Excel format, respectively.

Enquiries related to this assignment can be made at +251115571649 or at the above email address. The ACB reserves the right to accept or reject any or all proposals.

 

Criteria for selecting the best offer

Selection of the successful HR Recruitment Firm will be based on quality-cost considerations and proposals will be evaluated as follows:

·         Technical Proposal: 60%

·         Financial proposal: 40%

Evaluation of technical proposal

 

 

Rating Factor

Weight

1

Education of lead:

·         Degrees obtained

·         Areas of specialization

·         Experience work in HR field

·         experience in undertaking similar assignment  

10%

2

Length of experience working in HR field (firm)

10%

3

Experience in undertaking similar assignments (firm)

20%

4

Technical soundness of proposal

60%

 

Total

100%

 

Evaluation of Financial Proposal

The formula below shall be observed:

Rating Point = (Lowest Financial Proposal/Financial Proposal) *100*40%

Payment Modalities

The ACB will disburse payments to the successful HR Recruitment Firm in three instalments as follows:

·         30% upon acceptance of the inception report and the work plan,

·         30% upon acceptance of the draft final report, and

·         40% upon acceptance of the final report.



[1] The ACB would have already advertised for the position by the time the HR firm would be appointed.