Consultancy

ToRs for Support towards ACB’s Surge Capacity

We have an exciting opportunity for Support towards ACB’s Surge Capacity

ToRs for Support towards ACB’s Surge Capacity

1.      The Africa Constituency Bureau

Established by a resolution of African Health ministers in 2012, the African Constituencies Bureau (ACB) for the Global Fund, was set up to facilitate engagement, participation, representation and consensus building among West and Central Africa (WCA) and East and southern Africa (ESA) constituent countries in Global Fund policies and governance engagements. Its primary functions include ensuring effective engagement, representation and participation of Africa constituencies in Global Fund processes and also to enhance the capacity of the Africa Constituencies to shape Global Fund policies and processes.

The ACB aims to help Africa attract, leverage and invest as many resources to end Epidemic’s in Africa, with AIDS, Tuberculosis and Malaria as top priorities. ACB does this by generating consensus around African priorities and strengthening the capacity of African leaders in health to effectively represent the continent’s interests and needs, engage in global health governance and influence global health discussions and decisions.

ACB facilitates participation and meaningful engagement of Africa Countries in global health discussions. The ACB provides African representatives to the Global Fund Board and Committees with technical support in reviewing key background documents and ensuring they have all the necessary information to represent Africa’s interests at the board and committee meetings.

The ACB therefore experiences a significant increase in capacity needs during the time board and committee meetings take place. The consultant/consultancy firm will therefore support the ACB to effectively respond to this periodic surge in capacity needs.

The Global Fund Board

The Board of the Global Fund embodies the partnership approach to global health. Based on the Global Fund’s guiding philosophy, and the day-to-day work of the Board that embraces shared responsibility and a strong commitment by all involved, the Board incorporates all leading stakeholders.

For purposes of Board representation, the Global Fund has grouped stakeholders into twenty (20) constituencies with each constituency represented by a Board Member and an Alternate Board Member. Ten constituencies are implementer constituencies and two of these represent the 47 recipient countries in Africa, namely, the ESA and WCA constituencies.

The core functions of the Board include:

  • Strategy development
  • Governance oversight
  • Commitment of financial resources
  • Assessment of organizational performance
  • Risk management
  • Partnership engagement, resource mobilization and advocacy

Global Fund Board committees

The Global Fund Board operates through three committees:

  • Audit and Finance Committee (AFC)
  • Ethics and Governance Committee (EGC)
  • Strategy Committee (SC)

The two Africa Constituencies are currently represented on two committees – the EGC and the SC. The committees hold their meetings (3) times a year depending on the need to do so.

Please also refer to the Global Fund Board Charter (https://www.theglobalfund.org/en/board/#related-resources)

2.       Objectives of the TORs

The ACB seeks to acquire the services of consultant/consultancy firm to effectively support the organization during the perioding surge in work.

The general objective of this call is to identify a consultant/consultancy firm that has proven track record and experience in providing relevant policy analysis support to organizations in the global health sector.

3.      Scope of Work and Deliverables

The consultant/consultancy firm is therefore expected to provide technical support to ACB to effectively respond to the periodic increase in technical support needs.  Periods when surge capacity is required include:

3.1  Committee Meetings

For 2019, the Global Fund has scheduled the 9th, 10th and 11th committee meetings in March 25-29, July 15-18 and October (dates TBD). The Secretariat will circulate on average 10 to 18 background papers each with an average of 15-20 pages in narrative or PowerPoint format for every committee meeting and are circulated three (3) weeks ahead of the meetings. This largely depends on issues that require discussion.

The deliverables will include:

        I.            Review, synthesize, summarize and analyze the committee papers for the upcoming Committee meetings. The synthesis notes the key issues in each background document, identifies implications of the upcoming discussions as well proposed actions on Africa and proposes recommendations. The summarized document for each agenda items is expected to be in narrative format (not tabular).

Format for each summary: A maximum of 1.5 pages highlighting

-          Key issues for discussion and/or decision

-          Implications for Africa and the Global Fund 2017-2022 Strategic Objectives, given the epidemic trends, available evidence and other considerations given Africa’s socio-economic and political considerations

-          Proposed recommendations – based on considerations of available evidence, Africa Constituency position/consensus on identified issues as well as the consultant’s own analysis of the continent’s needs to end the 3 epidemics.

NB: Successful firms/consultants will be expected to deliver summaries of background papers within five (5) calendar days of receipt of the board documents.

      II.            Support the development of Constituency Statement and Talking Points for WCA and ESA committee representatives.

 

3.2  Board Meetings

The consultant/firm is expected to support the ACB in preparing for the 41st and 42nd Board meetings in May and November 2019, respectively. Expected deliverables include:

        I.            Review, synthesize, summarize and analyze the Board papers for the above stated Global Fund Board meetings. The synthesis notes the key issues in each background document, identifies implications of the upcoming discussions as well proposed actions on Africa and proposes recommendations.

On average, 15-18 discussions papers in narrative or PowerPoint formats (15-20 pages each) are circulated by the Secretariat three (3) weeks ahead of the Board meeting.

Format of the summary for each paper: A maximum of 1.5 pages highlighting[1]:

-          Key issues for discussion and/or decision

-          Implications for Africa and the Global Fund 2017-2022 Strategic Objectives

-          Proposed recommendations – based on Africa Constituency Position on identified issues, relevant evidence as well as the consultant’s own analysis of the continent’s needs to end the 3 epidemics.

NB: Successful firms/consultants will be expected to deliver summaries of background papers within five (5) calendar days of receipt of the board documents.

      II.            Support the development of Constituency Statement and Talking Points for WCA and ESA board representatives.

    III.            Delivery of a final report detailing the main work undertaken, the policies analyzed, and recommendations on what the ACB’s focus in the ensuing year should be in terms of:

·         How to maximize the impact against AIDS, TB and malaria based on epidemic trend

·         Key focus for its pro-active policy agenda

·         Any other recommendations, to ensure a robust and effective ACB.

4.      Terms and Conditions

  • The contract between the ACB and the consultant/firm will be effective from the day it is fully signed and will be valid until December 31, 2019. During the period of the contract, the ACB reserves the right to revoke the contract on grounds of poor performance or other material changes. The contract is renewable for another year, subject to availability of resources and acceptable performance.
  • During the entire period of the assignment, the consultant/firm and its team/staffers shall make themselves available for providing services to the ACB.
  • In providing services to the ACB, the consultant/firm and its team/staffers shall exhibit the highest professional standards and exercise due care, skill, and competence to ensure that the services provided is to the full satisfaction of the ACB, and in accordance with the ACB’s recruitment and selection policy.
  • The consultant/firm shall render the services in a proper and timely manner.
  • The consultant/firm and its team/staffers shall always comply with the relevant local labor laws and policies of the ACB while providing services to the ACB.
  • All reports and documents prepared during the assignment will be treated as the property of the ACB.
  • Reports and documents or any part, thereof, cannot be sold, used and reproduced in any manner without the prior written approval of the ACB.

·         It is the responsibility of the consultant/firm and its team/staffers to remit to the appropriate tax authorities a withholding Tax and/or any other form of tax obligation from the total consultancy fees in accordance with the laws of their respective country.

·         If a key member of the teams leaves the firm will immediately inform the ACB with plans on how the person will be replaced and provide an update when a replacement is found.

 

5.      Reporting

The consultant/firm will report to the Policy Analyst at the ACB. All materials to be reviewed will be provided by the ACB as and when they are received from the Global Fund Secretariat. All necessary logistical support for the consultant will be provided by ACB.

6.      Required Education, Experience and required Competencies

Required Education

-          Proposed key team/staffers should have appropriate mix of postgraduate education covering Public Health, Policy, Finance, Governance and Development Economics.

-          Proposed key team/staffers should have appropriate mix of relevant undergraduate education covering Medicine, Public Health, Policy, Finance and Governance

Required Experience

-          A minimum of 10 years proven experience in health policy, governance, financing and advocacy, preferably in Africa;

-          Familiarity and good understanding of the Global Fund architecture, processes and programming around the 3 epidemics (Malaria, TB and HIV) is essential;

-          Good understanding of the key priorities for Africa’s health systems and approaches to Resilient and Sustainable Systems for Health;

-          Desired experience in health policy research and health financing;

-          Strong background and experience with Global Heath mechanisms with a particular focus on Policy, Financing and Governance would be an added advantage

Required Competencies

-          High analytical skills, including the ability to understand the immediate and wider socio-economic, political, etc. consequences and implications of policy options

-          Strong IT skills;

-          Strong interpersonal and communication skills;

-          Flexible, creative and detail-oriented and well-organized; and

-          Ability to maintain highest standards of confidentiality, professionalism and sound judgement.

 

7.      Submission Requirements

Qualified consultants/firms with relevant experience are invited to submit sealed technical and financial proposals not later than January 30th 2019 at 5PM East African Time clearly marked “SURGE CAPACITY PROPOSAL” and addressed to:

The Acting Executive Director

The African Constituency Bureau

UNDP Regional Service Centre for Africa, 1 st Floor

DRC Street,

Addis Ababa,

Ethiopia.

 

Email submissions should be made to: jkakoma@africabureau.org with a copy to  awel.mezgebe@africabureau.org with the subject heading clearly marked “SURGE CAPACITY PROPOSAL” before the above stated date and time. The technical proposal should include the following:

-          For firms, a capability statement and profile of the firm and an outline of recent experience on assignments of similar nature (5 pages maximum)

-          For individual consultants, a Curriculum Vitae outlining key experience and an outline of recent experience on assignments of similar nature (5 pages maximum)

-          Details of references from the firm/consultants’ clients

-          Consultant’s comments or suggestions on the ToRs

-          Short concise description of the methodology and work plan

-          CVs (2 pages each) of proposed team members

The financial proposal should ideally be output based, focusing on the following deliverable:

·         Delivery of the 9th Global Fund committee meeting summaries and constituency statements

·         Delivery of the 41st Global Fund Board meeting summaries and constituency statements

·         Delivery of the 10th Global Fund committee meeting summaries and constituency statements

·         Delivery of the 11th Global Fund committee meeting summaries and constituency statements

·         Delivery of the 42nd Global Fund Board meeting summaries and constituency statements

·         Delivery of a final activity report

 

Enquiries related to this assignment can be made at +251115571649 or at the above email address. The ACB reserves the right to accept or reject any or all proposals.

 

5. Criteria for selecting the best offer

Selection of the successful consultant/firm will be based on quality-cost considerations and proposals will be evaluated as follows:

·         Technical Proposal: 60%

·         Financial proposal: 40%

Evaluation of technical proposal

 

Rating Factor

Weight

1

Education of lead:

·         Degrees obtained

·         Areas of specialization

·         Experience work in global health field

·         Experience in undertaking similar assignment  

10%

2

Length of experience working in global health field

10%

3

Experience in undertaking similar assignments

20%

4

Technical soundness of proposal

60%

 

Total

100%

 

Evaluation of Financial Proposal

The formula below shall be observed:

Rating Point = (Lowest Financial Proposal/Financial Proposal) *100*40%

Payment Modalities[2]

The ACB will disburse payments to the successful consultant/firm upon completion of each of the following milestones:

·         Satisfactory delivery of the 9th Global Fund committee meeting summaries and constituency statements

·         Satisfactory delivery of the 41st Global Fund Board meeting summaries and constituency statements

·         Satisfactory delivery of the 10th Global Fund committee meeting summaries and constituency statements

·         Satisfactory delivery of the 11th Global Fund committee meeting summaries and constituency statements

·         Satisfactory delivery of the 42nd Global Fund Board meeting summaries and constituency statements

·         Satisfactory delivery of the final activity report

 



[1] Take note that most of these summaries would have already been covered in the committee meetings and only have minor edits and additions. So these summaries being produced here would be edited versions of the committee ones and won’t differ substantively.

[2] The ACB flexibilities on this and there is room for negotiate with the successful bidders.